Datamolino review

What it is and who it's for

Datamolino is a focused OCR and data-capture tool that pulls structured data out of supplier bills, receipts, and bank statements, then pushes it into Xero, QuickBooks Online, or FreeAgent. You feed it documents by web upload, email-in, or mobile app, and it extracts the header fields and (on higher tiers) full line items ready for review and export. It is built squarely for accountants, bookkeepers, and finance teams who want to kill manual data entry rather than for owners looking for a full expense-management or reimbursement suite.

Where it's strong

The extraction engine handles line items, descriptions, and split detection well, which makes it genuinely useful for VAT coding and detailed reporting rather than just capturing a total. It learns per-supplier coding preferences and supports custom automation rules, so repeat invoices get faster over time. Two practical wins stand out for firms: every plan includes unlimited users, and pricing is metered by document volume instead of per seat, so adding a colleague never costs more. Reviewers across Xero and QuickBooks marketplaces consistently single out responsive, human support.

Where it falls short

Accuracy is good but not hands-off: users report occasional currency misreads, missed invoice numbers on phone-camera scans, and supplier fingerprinting that sometimes needs a manual re-prompt, so a proofreading step remains part of the workflow. The feature set is deliberately narrow, with no contact database, limited automation for splitting costs across allocations, and no built-in payments or employee-reimbursement flow. The integration roster is also thinner than Dext's or Hubdoc's, and as a smaller vendor it carries less brand recognition and a smaller surrounding ecosystem.

Pricing and value

Business plans start at roughly $20/month for 100 documents, $35 for 250, and $65 for 500, but note that line-item extraction sits on a markedly higher price band (for example, the entry tier jumps to about $45 with line items enabled), and bank statements are billed per sheet on top. Accountancy-firm plans run on a separate metered structure from around £39/month with unlimited users and companies and lower per-document rates as you scale. A 14-day no-card trial lets you test accuracy on your own documents, which matters more than headline price for this kind of tool.

Verdict

Datamolino is a credible, fairly priced capture tool that punches above its profile, especially for firms that value unlimited users and reliable line-item extraction without per-seat fees. If you need broad app integrations, a polished expense/reimbursement layer, or the deepest brand-name ecosystem, Dext or AutoEntry will likely fit better. But if your core problem is simply getting bills and receipts into Xero or QuickBooks accurately and cheaply, it earns a place on the shortlist, provided you budget for the line-item upcharge and keep a review pass in your process.